Updates

This page provides the latest information about changes, improvements, and new features related to our services and products. We strive to keep you timely and fully informed about updates that may affect your user experience.

Please read this section regularly to stay up to date with the latest developments.

2025

September

1. New keyword in document creation
The contacts' 2nd email address is available in document creation via the ${CONTACT_EMAIL_2} keyword
2. Disable Bill Of Quantities / Materials templates
The Bill Of Quantities templates can be disabled or enabled in the settings.
3. Invoice moments in document creation
The invoice moments have been added to the document and invoice creation.

In the phases: ${PHASE_LINE_INVOICE_OUT}

In a separate table: ${INVOICE_MOMENT_OUT_PHASE}
4. Bug fixes & performance improvements

July

1. Peppol integration
ArchX is now integrated with the Peppol network. Start sending and receiving invoices via Peppol starting today!
2. Bill Of Quantities recycle-bin system
The Bill Of Quantities module now has a recycle bin system that allows you to easily restore deleted items or templates.
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Deleted items are moved to the recycle bin and are automatically deleted after 30 days.
3. Invoicing proformas
The process to set a proforma as paid has been improved. The date related details (invoice date, payment date) are now updated once, before sending the actual invoice to the customer.
4. Dashboard export performance improvements
Exporting dashboard reports is now faster.
5. Bill Of Quantities bullet point export fix
The Bill Of Quantities export now indent the bullet points with the expected margin (if the left inking value is 0 or undefined).
6. New Outlook Add-in Available
Microsoft is gradually updating all of its mailboxes. To ensure an optimal user experience, we have released a new Outlook Add-in.
You can follow the installation process on our help page: https://app.archx.eu/index/help.
Please replace the old Add-in with this new one in your Microsoft environment.

June

1. Improved dashboard performance & improved ease of filtering.
The loading speed of the dashboards has improved significantly.
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Users can now save filters directly from the dashboards page instead of selecting projects as an advanced search. When consulting the dashboards, the last used filter is automatically reapplied, making the use of dashboards easier.
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Dashboards now load detailed tables on demand only, making pages clearer and faster.

It is now possible to export the detailed tables from the dashboards without loading them (export only).
2. Improved document loading speed for non-administrators.
Document search performance has improved for non-administrator users.
3. Split time registration: billable & registered hours.
Time entries can now be split into registered hours & billable hours:

- Registered: the actual registered hours that determine the internal costs (these are the current registered hours)

- Billable: the billable number of hours that determine the rate applied

‍The idea of this feature is to allows our users to invoice a number of hours that is not necessarily equal to the actual registered hours. This is obviously only relevant with hourly rate time entries which are directly invoiced to the customers.

A basic example would be a contractual agreement of 5 hours for a task: 5h are then invoiced. But, in reality, the registered amount (and thus the internal cost) is different.

May

1. Billable hours are now split into "hourly rate" and "contractual" amounts.
The distribution between "hourly rate" and "contractual" amounts is shown when pointing the mouse over the global amount.
2. Unpaid proformas
Proformas can be sent without payment (the buttons have been moved under the “send” button).
3. Translation changes
“WPH”/“Out of contract” → “Hourly rate”
4. Internal notes can now be exported with invoices.
5. “Structured Communication”
“Structured communication” has been changed to “payment communication”, which can be customized as the user likes. The previous "structured communication" remains available to Belgian users (because it is specific to Belgium).
6. Current phase modification
Users can now change the current phase of a project on the contract page, even without project editing rights.

April

1. Publication of the Bill Of Quantities / Bill Of Materials module
We have released the new Bill Of Quantities / Bill Of Materials  module! This powerful extension allows seamless integration of specifications into a detailed specification document.

March

1. Document creation improvements
Added more date formatting options for document creation, and document categories are now filled automatically from project details.
2. Improvement in plot creation
When creating a new project plot, the country is automatically filled in based on the user's country.
3. Save emails in ArchX
It is now possible to store an email sent from ArchX directly in the document module.

February

1. Bill Of Quantities / Bill Of Materials  testing
Started testing our latest feature (Bill Of Quantities / Bill Of Materials) with selected customers.
2. Improvements to the document module user interface
A column selector has been added to the document page to make it customizable.
3. Bug fixes and improvements

2024

October

1. Find contacts without accents
Find people with accented names by searching without accents, for example, find “Étienne” by searching for “Etienne”.
2. Revise dashboard filters
All dashboard pages now use a unified filter engine, with new features such as filtering for custom fields.
3. Minor adjustments to improve user experience.

Augustus

1. Office365 integration introduced
View and edit files using Word, Excel, and PowerPoint.
2. Document email templates
Create email templates for sharing documents similar to billing email templates.
4. Bug fixes and improvements
3. Integration with MyPonto
With MyPonto, you can check your bank account via ArchX. This allows you to update your invoices as soon as you receive payment.

May

1. General bug fixes and improvements

March

1. Custom project statuses
Perfectly adapt your project statuses to your workflow.
2. Invoicing with multiple entities
You can now create multiple entities with their own accounting settings.
3. Billing Dashboard
Get more insight with a new invoice forecasting dashboard, including the ability to select a previous date. (Note: For clarity, the column for earlier dates has been removed.)
4. Monthly overview
Improvement of the dashboard for a comprehensive monthly overview of user activities with the ability to search based on projects.
Document Storage Statistics
Keep track of your document storage with our new statistics feature.

January Part II

1. Insight into hours per user
You can now effortlessly track each team member's allotted hours and monitor additional off-contract hours.
2. Improved Email Integration
Save lists directly in the invoice slider. Plus, send emails with attachments seamlessly!
3. Document Management Upgraded
Filter and view files that are currently in use. Also add dates to emails for better organization.

January Part I

1. Enhanced Document Search
You can now search by files, content, and emails. But that's not all: now you can also search all your projects or a specific project.

Furthermore, searching through your emails can be quite tedious, so we have an advanced email search function for an even more detailed search result.

2023

November: Part IV: Task & Document

TASKS
1. Notifications for assigning tasks
Never miss a task!
2. Multiple users per task
Perfect for team work!
3. Task dashboard + exportable filters
You can now export the tasks with the assigned filters. Manage tasks like a pro!
4. Importing tasks
DOCUMENTS
1. Some phases can now be undisclosed when creating documents. Totals are also affected.
2. Bulk Download now up to 10 files.

November: Part II

1. Bulk selection and download — now available!
Streamline your workflow: You can now select multiple documents (up to 10 at a time) and download them at once! This feature is designed to save you time and streamline your workflow.
2. New functionality: Phase exclusion when creating documents
More control over your documents: Now choose which phases you want to exclude when creating documents. This flexibility ensures that only relevant information appears in your generated tables.
3. Important note: Update tax settings
Action required: Due to a recent update, the automatic setting of 21% VAT may have led to billing errors for some users. We've removed this setting. If necessary, review and adjust your VAT rates in: Settings -> Invoicing -> VAT rates.

November: Part I

We've worked hard to fix bugs for an even smoother experience. No new features this week — we're just making sure the trip is hassle-free!

You won't see the changes, but you'll feel the difference.

October: Part IV

We've worked hard to fix bugs for an even smoother experience. No new features this week — we're just making sure the trip is hassle-free!

You won't see the changes, but you'll feel the difference.

October: Part III

Table with the updates from October 2023.